Status: Regular Full-time
Job Title: Deputy Director
Salary Scale: $82,400.00 +
Location: Waterloo Region – Home Office Elmira, ON
This competition is open to all candidates who meet at minimum 75 % of our preferred set of qualifications criteria. To see more information on our Hiring Policy please visit our website at: www.jhchildcare.com
About Jacob Hespeler Child Care Centre
Jacob Hespeler Child Care Centre is a not-for-profit organization providing inclusive childcare services from infant to 12 years of age, and positive support for their families. We have seven Child Care Centres in the Waterloo Region that are all co-located in partnership with the Waterloo Region District School Board. We offer innovative and interactive learning opportunities that challenge and stimulate the children in a secure, respectful environment facilitated by qualified, nurturing professional staff.
Jacob Hespeler Child Care Centre believes that hiring qualified individuals to fill positions contributes to the overall success of the organization. JHCCC welcomes and encourages applications from people with disabilities. Jacob Hespeler Child Care Centre is an inclusive, equal opportunity employer. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We value Professionalism- As a foundation to our high-quality programs we are dedicated to upholding the College of Early Childhood Educator’s Code of Ethics and Standards of Practice. As professionals we are committed to life-long learning that builds on our solid education of child development and care. We believe in continuously gaining new understanding of best practices as research emerges and advances are made in related fields of study.
About The Deputy Director Position
The Deputy Director is a position of added responsibility within JHCCC and is a new leadership role that is being created to directly support the Executive Director of JHCCC and enhance the overall wellbeing of the Jacob Hespeler Child Care Centre. The scale and scope of the role and the responsibilities will be modified and enhanced throughout the first year of its implementation with strong emphasis on the collaborative nature of the early childhood sector and mentoring.
About the Role
Under the direct supervision of the Executive Director, the Deputy Director plays a leadership role in implementing JHCCC Board Policies and ensuring both financial viability and compliance with JHCCC Board directives and The Ministry of Education Child Care Quality Assurance and Licensing. This includes:
- Implementing board policy and decisions
- Monitor and oversee financial management of the organization
- Staff Mentoring and Management
- Develop, plan, and deliver programs and services
- Establish, maintain, and advance community relations.
- Advocacy and Professional Learning
As the Deputy Director, you will:
- Be responsible for advancing a mentoring approach to better support individual centres, supervisors and educators that are in alignment with our philosophical approach.
- Initiate and develop relationships with Centre supervisors, Board members and a broad range of community sectors including school board(s), all levels of government and community groups, other non-profit organizations, and business organizations.
- Assist centres with maintaining appropriate staffing consistent with center needs and within constraints of the organization’s physical and financial resources.
- Hiring New Employees and ensuring their files are up to date.
- Maintain an up-to-date Supply List for organization.
- Review and audit centre staff schedules to ensure efficiency.
- Review and Monitor Centre budgets and identify areas of concern and implement remedial solutions.
- Act as an ex-officio member of the Board of Directors and act as a resource so that policy decisions are made on an informed basis. Keep board informed of significant issues affecting the development and delivery of programs and services.
- Work within a flexible and collaborative leadership model, and are assigned to lead specific projects, funds, and initiatives by the Executive Director and or Board of Directors. These assignments may rotate based on operational and strategic needs.
- Articulate the JHCCC vision and strategic goals, ensuring that they align with projects, funding initiatives and grants, and identifying how they contribute to the overall organizational goals in a manner that guides and motivates our Supervisors and Educators.
- Oversee one or more funding pots or initiatives with a focus on achieving stated program objectives and results.
- Support Supervisors and Pedagogical Leaders in carrying out their mandates. Assist with annual program and staff evaluations.
- Monitor, analyze and report on organizational and centre budgets in relation to our annual operating budgets and long-term objectives in collaboration with The Executive Director to inform decision-making and program evaluation.
- Develop and lead strategic initiatives to proactively support JHCCC. Participate in Quality Initiative Programs, meetings and help develop organizational goals related to QI.
- Process bi-weekly Payroll (~125 employees) and submit required remittances and monitoring Sick Time, Vacation Time, FRL (Family Responsibility Leave Tracking).
- Oversee Canada Summer Job Applications and Reconciliation.
- Procure permits for programs and events.
- Conduct Annual Viability for centres.
- Overseeing Pedagogical Leaders.
- Manage the Waterloo Region OneList program for organization.
- Maintain JHCCC website, Facebook, and digital footprints.
- Support the Executive Director through additional duties as assigned.
You will be required to travel to various centre locations and meetings within The Region of Waterloo and occasionally work irregular hours and one-to-two-night meetings per month. The duties of this position require the indirect supervision of seven Supervisors, six Pedagogical Educators, and has overall management responsibility for approximately ninety-five registered early childhood educators (95) employees.
Requirements of the position
*Important: Please submit your portfolio clearly demonstrating how you meet the following required and preferred qualifications for the position. Please note that selection for further consideration will be based solely on the information provided in your portfolio.
- E.C.E. Diploma/Degree - Registered in good standing with the College of ECE’s
- Ability to Obtain a Clear Vulnerable Sector’s Check
- Hold a valid Standard 1st Aid including Infant CPR Certificate.
- Post secondary diploma/degree/courses (e.g., business administration, non-profit management, bookkeeping or other related field) or equivalent experience would be considered an asset.
- Minimum 5 years of progressive leadership experience in a non-profit/charity environment
- Pro-efficient in Microsoft Word, Excel, Adobe, OCCMS Portal Management, Zoom and Online Survey programs.
- Proficient in digital social media platforms.
- Proficient in QuickBooks Accounting programming for Not-for-Profits
- Extensive Knowledge and understanding of Reggio Emilia/Emergent Curriculum Approach and documentation. See: www.jhchildcare.com for program philosophy and guiding document “Intentional Joyfulness- Through Reflective Practice”.
- Extensive experience in an early years setting including direct work with families and children. Knowledge of policies and procedures related to the operation of a childcare centre; child guidance techniques for healthy children as well as children with physical or developmental challenges, child development; standard methods of behavioural observation.
- Knowledge of the Occupational Health and Safety Act, Child Care and Early Years Act, the Child and Family Services Act, Human Rights Act, Labour Relations Act, College of ECE’s Code and Standards, Canada Food Guide, and the ability to meet the specifications of these Acts and any other regulations that apply to this work
- Proof of valid driver’s license, insurance, produce an acceptable driver’s abstract and access to a reliable vehicle. Some driving required.
Skills & Competencies
- Strong critical thinking and business acumen, with the ability to assess qualitative and quantitative outcomes against the financial and program objectives and the ability to effectively steward operating funds and grants.
- Ability to translate the Board and organizational goals and directives into program-specific actions and outcomes.
- Strong people leadership skills to motivate, guide and support staff in delivering on stated program deliverables; and, to support employees’ career development and performance management needs.
- Strong communications and collaboration skills, with the ability to develop and nurture relationships with key stakeholder groups (e.g., within The Ministry of Education, our OCCMS and other governmental and/or institutional partners).
- Ability to design and lead workshops for 75+ educators.
Interested candidates should submit their portfolio to: firstname.lastname@example.org
Attention: Hiring Committee no later than 1:00 pm, July 16, 2021.
We thank all applicants for their interest; only those selected for an interview and/or a written exam will be contacted.
TTY machine (toll-free) 1-866-540-0525
We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the staffing process, please do not hesitate to contact: email@example.com to meet accommodation requests for candidates to take part in all aspects of the selection process.
Click link below to access the Portfolio Template for Submission Instructions. Deputy Director Porfolio